GearIO

The independent scan log for rented camera gear.

Scan every item in and out, with timestamps and photos, so you keep your own record of what came and went. Built for camera departments.

Start scanning, free See pricing
Works fully offline No subscription Free on your phone
// The problem

The gear came back. The invoice disagrees.

"Checkout sheet says 13 batteries went out.
Only 12 came back. Replacement cost: $475."

No one likes to see L&D at the end of a project, especially the production office. What's even worse than seeing a lost item on the rental house invoice is when you know that you returned that item. Now you have to prove your side of the situation.

GearIO is the production's independent record. Every item scanned in on arrival, every piece sent to service, every case that went back, all timestamped and photographed. When an L&D charge doesn't match what you scanned in return, you have your own record to check it against.

// What's in the case

Everything gets scanned.
Everything gets remembered.

Point your phone at a barcode, or plug in a hardware scanner, and GearIO keeps the ledger.

Scan in, scan out

Camera-based barcode scanning or a Bluetooth hardware scanner. Received, sent to service, returned, replaced, every status change is one scan.

Camera · Hardware scanners · Manual entry

Photo evidence

Attach a photo to any event. The dent in the matte box gets photographed the day it arrives, not remembered the day it goes back.

Compressed on-device · Synced to the cloud on paid projects

Expected vs. actual

Import the rental order and GearIO reconciles it: what the paperwork promised, what actually showed up, what never did.

CSV + PDF order import

Lost & damaged tracking

Flag items lost or damaged with a full event trail behind them. Replacements link back to the original so nothing falls through.

Full event history

Due-back tags

Group short-term gear under tags with due dates. The specialty lens going back Friday won't be forgotten on the shelf.

Return tracking · Grouping

Clean exports

One tap turns your log into a clean PDF or CSV, full item histories, serials, timestamps, who scanned what.

PDF · CSV · Share sheet

Offline first

Basement stage, desert unit, cargo hold, GearIO works with zero signal. Everything lives on your device and syncs when you're back.

Installable PWA · No connection required

Crew sync

On Pro and Unlimited projects, invite your team with a link. Everyone scans, everyone sees the same ledger, live, with roles for who can edit.

Live sync · Admin / editor / viewer roles
// The ledger

One project. Every hand it passed through.

Every scan is an event with a timestamp and a name attached. This is what a shoot looks like in GearIO:

// Going international

Build your carnet General List from gear you already scanned.

Shipping gear across borders means a carnet: every item listed with its value, weight, country of origin, and which case it's traveling in. Normally that's a week of spreadsheet misery.

In GearIO it's the inventory you already have. Pull in items or whole orders, drag them into travel cases, pick your currency, and export a numbered General List, continuous item numbers, case groupings, and totals, as a PDF or CSV. Missing values get flagged loudly before you file.

GENERAL LIST: NAMIBIA UNIT
────────────────────────
7. Preston HU4 Hand Unit · $10,450
8. Preston MDR-4 Driver · $4,000
9. Preston DM1X Motor ×2 · $6,640
────────────────────────
CASE 3 OF 6 · WIRELESS FF · 5.8 KG · USA
CASE TOTAL · 4 PIECES · $21,090
// Pricing

Pay per project. Once.

GearIO is free on your device. Paying unlocks the cloud for one project, and it's a one-time price, not a subscription. When the job wraps, you don't keep paying for it.

Free
$0
on your device · free account
  • Unlimited projects, items & scans
  • Photos, orders, tags, L&D
  • Carnet General List + all exports
  • Works fully offline
  • 10 scanning pages to try order import
Start free
Pro
$12 one-time
per project · up to 5 people
  • Everything in Free
  • Live sync across every device
  • Photos backed up to the cloud
  • Invite up to 4 crew as editors or viewers
  • 100 scanning pages
Publish a project
Unlimited
$49 one-time
per project · any size crew
  • Everything in Pro
  • No limit on crew
  • 250 scanning pages
Get your crew on it

Started on Pro and the job grew? Upgrade to Unlimited for $37. No per-seat pricing, and no monthly fee.

// FAQ

Questions from set

Do I need an account?

Yes, a free one. You sign in once and stay signed in. Scanning, photos and exports all work on your phone without paying, and your gear stays on your device until you put a project in the cloud.

Where does my data live?

By default, on your device. If you publish a project to the cloud, that project's records and photos sync to our servers so your other devices and invited crew can see them. An unpublished project's records and photos never leave your phone. Order pages you choose to scan are sent to Google's AI to be read, and aren't kept.

Is it really not a subscription?

Really. A cloud project is a one-time purchase, $12 for Pro or $49 for Unlimited, and it stays synced for the life of the project. There's no monthly fee, no renewal, and no per-user charge.

Does it work with hardware barcode scanners?

Yes, any Bluetooth scanner that types like a keyboard (e.g. Inateck, Tera, NetumScan) works out of the box. The camera scanner is always there when you don't have one on you.

What if I'm somewhere with no signal?

GearIO is offline-first: it's a PWA you install on your phone, and scanning, photos, tags and exports all work without a connection. Cloud projects queue their changes and sync automatically when you're back online. Your first sign-in on a phone, scanning order pages and buying a plan need signal.

I'm not in the camera department, can I still use it?

Absolutely. GearIO was created for the camera department, but the workflow of tracking the status of gear between the rental house and your truck can apply to other departments as well. If your department signs for gear, this could work for you.

Stay organized. Keep your own record.

Free on your device. Set up and start scanning today.

Open GearIO